TOWN OF OCONOMOWOC

BOARD OF SUPERVISORS MEETING MINUTES

Of Monday, June 19, 2006

            DRAFT

 

Call to Order/Pledge of Allegiance:  Chairman Robert Hultquist called the meeting to order in the Town Hall with the Pledge at 6:00p.m.  Present were Chairman Hultquist, Supervisors John Roelandts, Jan Husak, John Koepke and Tom Martin.  Also present were Town Attorney William Chapman, Administrator/Planner Jeffrey Herrmann, Highway Superintendent Owen Salzman, Police Chief James Wallis and Clerk-Treasurer Peggy Chapman.    Approximately 8 people were in the audience.

Approve Minutes of the June 5, 2006 Board Meeting:  Husak moved to approve the minutes, seconded by Koepke.  Motion carried by unanimous vote.

Correspondence:  None

Comments from the Floor on Agenda items or any other items:  Chuck Case thanked Highway Superintendent for placing signage at the Town Cemetery.  Carol Wilson asked how long P.O.D.S. (portable on demand storage) were allowed on someone’s property, noting that one has been on Lake Drive and Lake Drive for quite some time.  Ms. Wilson also asked when Lake Drive and West Shore would have the final lift of asphalt done.  Salzman replied that it would be done after the construction has been completed, and that a letter of credit was in place to ensure its completion.

OLD BUSINESS

  1. Discussion on excessive storm water in Westshore subdivision – requested by Carol Wilson, Okauchee Lake Management District:  Hultquist stated that Developer Todd Wozniak was not able to attend this meeting, however had called the Town Clerk and stated that the pond would be restored by the end of this week.

Carol Wilson handed out copies of the correspondence between the Okauchee Lake Management District (OLMD), Waukesha County, and the DNR.  Wilson reported that OLMD is concerned that the infiltration pond never loses its water like it should.  In the past this area only flooded over in spring of each year, but now since the development there has even been water in the summer.  It was stated that earlier in spring a backhoe removed a large scoop full from the center of the pond, which caused the center to drain, but did not drain the outer edges.  Herrmann noted that the County would monitor this situation since they are holding the Letter of Credit for the pond. 

NEW BUSINESS

  1. Consider and act on request from Kevin Dittmar, W350N5350 Road C, to approve the location of proposed garage, which is partially within the established road right-of-way:  Currently the existing building is with in the right of way on Road C.  The current owner intends to remove this building and replace it with one in the same location.  Dittmar acknowledged that he will remove the building at his own cost should the Town decide it will need to be removed/relocated due to road construction or the like.  This will need to be documented in the deed restrictions.  Roelandts moved to approve the request subject to Administrator/Planner Herrmann’s approval of the verbiage in the deed restrictions.  Koepke seconded the motion.  Motion carried by unanimous vote.

 

 

  1. Consider and act on fees for special meetings:  Clerk Chapman noted that a survey was done within the Clerk’s Network and that the average for a special meeting is $239.00.  Currently the Town is $50 per applicant.  Attorney Chapman stated the fee should be consistent with the cost of the meeting and that many of the communities have the higher fee because they pay their Board members a per diem.  Roelandts moved to establish the special meeting charge at $150.00 per meeting, which would be split amongst the number of applicants and become effective July 1, 2006.  Husak seconded the motion.  Motion carried by unanimous vote.

The Board decided to handle items 4 & 5 together at this time.

  1. Consider and act on setting a date to discuss the Mapleton Community Center. 
  2. Consider and act on setting a date to discuss the operation and management of the Monterey Soccer Park.  The Board decided to discuss both the Mapleton Community Center and the Monterey Soccer Park at the 8:00a.m. June 28, 2006 Special Board meeting.
  3. Consider and act on request from John Steiner to install a meter for sewer usage at N50W35049 Wisconsin Ave. (former Okauchee School). Hultquist noted that the Town’s Utility Attorney suggested that we have the Utility Engineers look into both requests from John Steiner.   Mr. Steiner will be notified when these items are ready for the Board to consider at a Board meeting.
  4. Consider and act on request from John Steiner to remove/dismiss the sewer bill for last year for the property at N50W35049 Wisconsin Ave. (former Okauchee School) See item 6.
  5. Consider and act on request from Supervisor Roelandts to enact an ordinance dictating that all fertilizer usage on the lakes be non-phosphorus.  Hultquist stated that more information should be obtained prior to discussion.  Attorney Chapman will obtain some sample ordinances for review at a future Board meeting.
  6. Chairman Hultquist:  None
  7. Supervisor Reports

a.                  John Koepke: None

b.                 Thomas Martin: Area residents and a Trustee from Holy Trinity Church have approached Martin in regards to the property condition of the old Okauchee Elementary School.  The property has weeds that are 6’-10’ tall, unkempt grass, a broken fence line, graffiti and has a semi that frequently parks on the premise.  It was noted that the Clerk mailed a  letter regarding the noxious weeds on June 19, 2006, per the request of the Weed Commissioner.  Herrmann will send a letter regarding the other items.

c.                  Janis Husak:  None

d.                 John Roelandts:  None    

  1. Attorney Chapman:  None

 

 

 

 

 

  1. Highway Superintendent Salzman

a.       Consider and act on Town Hall maintenance:  Salzman stated the Bilco doors have been in need of repair for many years and that the bricks near the posting boards need to be tuck-pointed.  A bid has been submitted for $5,700.  Salzman will ask for the bid to be divided by the job and will seek other bids to be reviewed at the next Board meeting.

  1. Police Chief Wallis

a.      Consider and act on request to attend WCTC for Basic Police Cyclist class June 19-June 22, 2006:  Wallis stated the class has been postponed.  No action was taken.

 

Wallis then showed the Board the two Trek bicycles that they now have to aid in park survelliance.

  1. Administrator/Planner Herrmann

a.    Consider and act on commitment of participation in the public survey for Waukesha Comprehensive Plan:  Herrmann stated that Smart Growth Plan requires that the Town have public participation.  This survey would help achieve this.  The Comprehensive Planning Grant will pay for 75% of the total cost and the Town’s portion will be $911.59.  Husak moved to approve the Town’s participation in the survey at the cost of $911.59.  Martin seconded the motion.  Motion carried by unanimous vote.

  1. Clerk/ Treasurer

a.      Consider and act on definition of part time hours of operation for establishments applying for a Class B Beer license:  Clerk Chapman stated that the Town’s Ordinance states a retail Class B beer license is three-fourths of the annual fee if part time.  However there is no definition of part time in the codebook.  Attorney Chapman stated there is no definition in the State Statute either.  After reviewing the hours submitted by Louie’s Trading Post; Roelandts moved to allow the “part time” status for Louie’s Trading Post and asked that consideration of a definition of part time hours be held at a future meeting.  Husak seconded the motion.  Motion carried by unanimous vote.

b.     Consider and act on contract for HAVA compliant election machines:  Clerk Chapman reported that the draft contract had been forwarded to Attorney Chapman for review, but that the final contract was not yet available.  The contract will be the same for all municipalities in Wisconsin.  Once the contract is signed, delivery of the machines will take approximately 60-90 days, but must be available prior to the September primary for training.  Due to the time constraint the Clerk asked that the final contract be approved contingent upon Attorney Chapman’s review and approval.  Attorney Chapman asked that the Administrator review the contract as well since he has more election knowledge. Roelandts moved to approve the contract pending review and approval by the Attorney and the Administrator.  Martin seconded the motion.  Motion carried by unanimous vote.

c.      Consider and act on bartender license applications per list:  Husak moved to approve the bartender license per the list as approved by the Police Chief.  Roelandts seconded the motion.  Motion carried by unanimous vote.

d.     Consider and act on liquor licenses per list:  Husak moved to approve the liquor license per the list contingent upon all licensees being in compliance with the State Statutes including payment of outstanding liquor bills to their respective distributors.  Koepke seconded the motion.  Motion carried by unanimous vote.

e.      Consider and act on special event requests

1.   Point Comfort             Sun., June 11  noon-7pm        Customer Appreciation

2.   Dock of the Bay         Sat., June 17   3-7pm              Customer Appreciation

3.   Lion’s Park                 Sat., June 24   4-11pm            Trog Fest

Motion by Husak, seconded by Koepke, to allow both the previous and upcoming special events.  Motion carried by unanimous vote.

f.        Approve Vouchers and Checks:  Motion by Roelandts, seconded by Martin to approve the vouchers contingent upon the Administrator’s review and approval.  Motion carried by unanimous vote.

  1. Adjourn:  Motion by Roelandts, seconded by Husak to adjourn.  Motion carried by unanimous vote.  Time 6:52p.m.

 

Respectfully submitted by: __________________________________________

                                                      Peggy S. Chapman, CMC, Clerk-Treasurer

 Approved on: __________________