Of Monday, June 28, 2006

DRAFT

Call to Order/Pledge of Allegiance: Chairman Robert Hultquist called the meeting to order in the Town Hall with the Pledge at 8:00a.m. Present were Chairman Hultquist, Supervisors John Roelandts, Jan Husak, John Koepke and Tom Martin. Also present were Town Attorney William Chapman, Administrator/Planner Jeffrey Herrmann, Highway Superintendent Owen Salzman, Police Chief James Wallis and Clerk-Treasurer Peggy Chapman. Approximately 17 people were in the audience.

Approve Minutes June 19, 2006 Board Meeting: Husak moved to approve the minutes as submitted, seconded by Martin. Motion carried by unanimous vote.

Correspondence: Clerk Chapman read an email from resident Eric Hendee in regards to the dog leash law. This item will be brought before the Board after the Town Attorney has reviewed our Ordinance.

Comments from the Floor on Agenda items or any other items: Resident Chuck Case is glad to hear that we will be preserving the Mapleton Community Center and making it more useful to the residents. It is the last building we have from “old” Mapleton. Perhaps it could become a historical site.

NEW BUSINESS

Acknowledgement of Waukesha County’s residential recycling reward to Town residents Wanda and Edward Cisek: Linda Wainstock, Waukesha Count Recycling Specialist presented a $100 check to Wanda Cisek. The funds for this award were made possible through donations.
Discussion on razing of buildings on Leah Mueller’s properties: Mueller requested that she be able to raze the buildings after the CSM has been approved. Herrmann stated the letter of credit would include the cost of the razing plus 20%. The Developer Agreement will state the same information. Husak moved to allow the razing to be handled in the future as long as the letter of credit and the developer’s agreement are in order. Motion seconded by Roelandts. Motion carried by unanimous vote.
Consider and act on radius requirement for cul de sac for Leah Mueller’s CSM: The normal right of way is 75’. The request is for a 66’ right of way. The plan shows a median in the cul-de-sac, which would cause a hardship on plowing and emergency vehicles. Mueller stated the plan is wrong, and that there would not be a median. Due to this new information, Herrmann had no problem with the reduction to 66’. Husak moved to approve the reduction of right of way to 66’ with no median. Martin seconded the motion. Motion carried by unanimous vote.
Consider and act on Developer’s Agreement for Leah Mueller’s CSM: Husak moved to approve the Developer’s Agreement contingent upon the review and approval of the Town Attorney, Town Planner and Town Engineer. Koepke seconded the motion. Motion carried by unanimous vote.
Consider and act on Storm Water Maintenance Agreement for Leah Mueller’s CSM: Herrmann stated he had not yet heard back from the County on this issue although it was suggested to him by the County that the Storm Water Maintenance Agreement and the Declaration of Restriction be recorded as one document against each property. This way the Storm Water Agreement would show up in a title search. Roelandts moved to approve the document subject to review and approval from the Town Attorney, Town Planner and Town Engineer. Husak seconded the motion. Motion carried by unanimous vote.
Consider and act on recycling center rental fee for Terry Van Lare: Herrmann stated he met with Van Lare, Attorney Dean Richards, Attorney Chapman and Chairman Hultquist. Dean Richards will be preparing a lease. Van Lare is asking for $500 per month retroactive to January 2004. Payment would be required for 12 months of the year, not just the months we utilize the site.
Consider and act on Highlands of Lake Country (Ytinirt) Developer’s Agreement: Roelandts moved to approve the Developer’s Agreement contingent upon review and approval by the Town Attorney, Town Planner and Town Engineer, and subject to the proper Letter of Credit being filed. Husak seconded the motion. Motion carried by unanimous vote.
Consider and act on Highlands of Lake Country (Ytinirt) Stormwater Maintenance Agreement: Herrmann stated that this document was just received yesterday. It gives the Town the right, but not the responsibility, to maintain the storm water system. The inspections would be the responsibility of the Homeowner’s Association. Any issues that the Town had to be involved with would be charged back to the individual property owner. Husak moved to approve the Storm Water Maintenance Agreement contingent upon review and approval from the Town Attorney, Town Planner and Town Engineer. Martin seconded the motion. Motion carried by unanimous vote.
Chairman Hultquist: None
Supervisor Reports

a. John Koepke: Received many calls regarding the condition of the railroad crossings on Mapleton and O’Neil Roads. They are missing planks and have become unsafe for motorcyclist. Salzman will look into this further by contacting the railway company.

b. Thomas Martin: None

c. Janis Husak: None

d. John Roelandts: None

Attorney Chapman: None
Highway Superintendent Salzman: After receiving approval from the Town Attorney, discussion was held on the maintenance/replacement of the Bilco doors at the Town Hall. Bids came in at $2070.00 and $2800.00. Salzman will get the doors replaced for the lowest bid.
Police Chief Wallis: None
Administrator/Planner Herrmann: None

Clerk/ Treasurer

a. Consider and act on bartender license applications per list: Clerk Chapman stated there was one addition, which could be issued pending Police approval. Husak moved to approve all of the applications subject to the Police Chief’s approval. Roelandts seconded the motion. Motion carried by unanimous vote.

b. Consider and act on liquor licenses per list: Clerk Chapman stated that these applicants would be subject to the $50 fee for a special meeting. Husak moved to approve the license applicants. Koepke seconded the motion. Motion carried by unanimous vote.

Approve Vouchers and Checks: Koepke moved to approve the vouchers as submitted contingent upon the review and approval of the Town Administrator. Martin seconded the motion. Motion carried by unanimous vote.
Consider and act on future development phases for Mapleton Community Park: It was noted that this property has 20.1 acres of land and a building that dates back to 1865. Hultquist will check to see if there may be grant funds available due to its historical nature. Currently there is $23,000 budgeted for the Community Center, and a Community Development Grant for $11,019, both of which can be applied towards a matching grant that the Town has. This would bring the available funds up to $68,038 for 2006.

The Board received a plan previously submitted by Ruekert Mielke, which shows an itemized list of suggested improvements and their approximate cost. This list includes a canoe launch. However, it was noted that the river is not navigable further down. The plan also shows 6’ asphalted trails. The Board was not sure they wanted the trails asphalted. Attorney Chapman will see if we would be eligible to receive a separate grant if we made the 6’ trails into 10’ trails, like the Town of Merton did. The Town will be receiving a donation of playground equipment, currently housed at the old Summit Elementary, however it is not clear which park the donor would like the equipment installed at. The Board will review the list of priorities and revisit this item at the next Board meeting.

Consider and act on maintenance, location of buildings and future development of Monterey Park: Herrmann met with engineering firm Bonestro, Rosene, Anderlik & Associates to discuss ideas. However, the pricing is not yet available. The Soccer Association will be meeting with Tim Richter to discuss relocating the septic further to the south to accommodate the building location. It was noted that a park design is needed prior to the placement of any buildings on the property.
Adjourn: Roelandts moved to adjourn, seconded by Husak. Motion carried by unanimous vote. Time 9:25a.m.

Respectfully submitted by: ________________________________________

Peggy S. Chapman, Clerk-Treasurer

Approved on: _____________