Town of Oconomowoc

Board of Supervisors Meeting Minutes

July 17, 2006

Call to Order/Pledge ofAllegiance: Chairman Robert Hultquist called the meeting to order in the Town Hall with the Pledge at 6:00 p.m. Present were Chairman Hultquist, supervisors John Roelandts, Jan Husak, John Koepke and Tom Martin. Also present were Town Attorney William Chapman, Administrator/Planner Jeffrey Herrmann, Highway Superintendent Owen Salzman, Police Chief James Wallis and Plan Commission Secretary Betty Callen. Approximately 50 people were in the audience.

Approve Minutes of the June 5, 2006 Board Meeting. Husak moved to approve the minutes. Seconded by Koepke. Motion carried by unanimous vote.

Correspondence: None

Comments from the Floor on Agenda items or any other items:

Barb Pinter, N64 W34907 Road J:

Re: Item #7 Discussion on status of Road J and on mill tax road versus private road. She urges the Board to not make any decisions regarding this matter before first meeting with the residents of Road J.

Re: Item #5. Consider and act on preliminary plat for Tall Pines for Dave Robinson. She is concerned about safety on the hill. She states there is a portion of the hill where you cannot see a car coming – it is dangerous. On Norwegian Road she would like to see the agricultural flavor preserved.

Truman Schultz, W340 N9159 Town Line Rd. He is a member of Tall Pines Conservancy and is concerned that there could be complications due to a similar name for the subdivision. There could be a conflict with the State Revenue Service and state and federal agencies. He is requesting consideration be given to a modification of the name of the subdivision on behalf of Tall Pines Conservancy. It is based in Nashotah and is incorporated in the State of Wisconsin. Tall Pines was formerly Chenequa Conservancy the name was changed 2 ½ years ago.

Dale Nolder, W352 N6478 Road J. He is assessed $92 per year mill tax and not all Road J residents are assessed a mill tax. He wants to build a house, but the County tells him that there is a 66 ft setback, which he says would wipe out many garages on Road J. He is asking for a decision.

Jeff: This is a private road. We are still waiting for a final audit report. No action will be taken tonight.

Atty. Chapman: There is an option. Special charges, not a mill tax.

Ann Hanson, Road J: She wanted to remind the Board that a year ago they were told a mailing would go out informing them of a meeting with Road J residents.

Bob Hultquist was not aware of this, believes a meeting is necessary, but they have to have the cost of rendering Road J acceptable to the Town first, so they know what money they are talking about.

Jean Brown Ama, W350 N7705 Norwegian Rd.

Re: #5Consider and act on preliminary Plat for Tall Pines for Dave Robinson. Besides the land use issue, there is a safety issue. Mr. Robinson has not been able to comply with the County’s sight distance standards, even where the road has been relocated. There is a solution which is to go back to what the Plan Commission recommended previously, which is 4 houses, minimum lot size 5 acres, which would meet the minimum sight distance standard.

Robert Wachowiak, N 57 W37870 Sunset Ln.

Re: the increased right of way from 30ft to 33 ft. His breezeway and garage need to be replaced and due to the increased right of way he could not build on the same footprint and would have to make his breezeway and garage 150 ft smaller. He would have to eliminate his breezeway and reduce the garage by 50 sq ft. The County suggested he approach the Board.

OLD BUSINESS

1. Consider and act on waiver of Chapter 18.07 (5) of the Subdivision and

Platting Code for location of intersection of Shane Court and Breezy

Point Road. Jeff showed a subdivision CSM of the property on the corner of Hwy K and Breezy Point Rd. The distance between the center line of the intersections from the intersection of Breezy Point Rd. and CTH K and the intersection of what is proposed to be Shane Ct. and Breezy Point Rd. is supposed to be 300 ft. The problem is that there is a telephone cabinet located within the right of way. The Telephone Company says it would cost $90,000 to move the pedestal. The request is to move the right of way further to the north which would decrease the distance from 300 ft to 250 ft. The question is should we approve the CSM or come back with another? Husak moved to approve the waiver subject to approval of the Town Engineer and Town Planner. Roelandts seconded the motion. Motion carried by unanimous vote.

2. Consider and act on setting a list of priorities for the enhancement of the Mapleton Community Center. Hultquist stated that some of the costs from Ruekert & Mielke were exhorbitant and he advises putting the matter off until it can be determined with the Highway Engineer what could be done by the Town. Koepke stated that in other situations volunteer groups, such as Eagle Scouts, did improvements. The grant available is approximately $110,000. Roelandts moved that the Chairman direct Jeff Herrmann to meet with Owen Salzmann and outline what can and can’t be done to have a list of projects and costs. The matter will be put off until the next meeting. Husak seconded the motion. Motion carried by unanimous vote.

3. Discussion and update on cable access programming. Michelle Stilp states she is here to get channel 25 in service. She stated she, Jeff and Bob had met with Time Warner and they agreed to add 2% to the franchise fee and give to the Town, and to install a modulator at their expense. Now the Town has to agree to use that 2% and earmark it for cable to be used for start up expenses. Chairman Hultquist said there was a question of a federal law affecting this adversely. Michelle stated it would not affect them for 5 years which is when the Franchise is up. This 2% will be available in March.

NEW BUSINESS

4. Consider and act on request for a reduction of road right of way on Sunset Lane and Farmwood Heights. Jeff stated that there is no problem reducing the right of way from 66 ft to 60 ft. There will still be enough room for snow removal and ambulance service. Atty Chapman has prepared a resolution which will be amended to include Farmwood Heights. Supervisor Husak moved to adopt the resolution reducing the right of way on Sunset Lane and Farmwood Heights from 66 ft to 60 ft. Supervisor Martin seconded the motion. Motion carried by unanimous vote.

5. Consider and act on preliminary plat for Tall Pines for Dave Robinson. John Stigler of Jahnke & Jahnke pointed out features of the plat. There will be 10 lots, all over one acre. He identified outlots, stated that they will be using an underground storm system. Mr. Robinson stated that he would change the name of the subdivision to Tall Pines Preserve. Jeff stated that the Town Engineer would have to determine what sight distance standard we are using before we would approve the Preliminary Plat. Hultquist said to table the issue. Husak would like

to hear other options for the name.Koepke asked what could the largest size house be. Jeff stated it could be 10,000 sq ft. The matter was tabled.

6. Consider and act on Town Resolution for the compliance maintenance Annual Report for storm water to the DNR. This was reviewed by Attorney Tim Garrity and a resolution was prepared by same. It was Attorney Garrity’s recommendation that the Board adopt the Resolution. Roelandts moved to adopt the Resolution. Motion seconded by Koepke. Motion carried by unanimous vote.

7. Discussion on status of Road J and on mill tax road versus private road Jeff Herrmann provided the Board with preliminary numbers relating to the amount of money collected from the Three Mill Roads. In the past the residents of Road J did not want the Town to take over the road. This item was tabled, however, Owen was asked to get estimates for the repair of Road J and a meeting will be held with the residents of Road J and the Town Board to discuss the future of the road.

8. Discussion and act on utilizing Bonestro, Rosen, Anderlik and Associates To develop a park plan for Monterey Park. Jeff Herrmann has worked with David Burch of this firm in the past and his expertise is in park planning. Supervisor Roelandts moved to hire the engineering firm and Supervisor Martin seconded the motion. Motion carried by unanimous vote.

9. Consider and act on maintenance procedures and responsibilities for Monterey Park. Item was tabled for a future meeting.

10. Discuss ambulance service from Okauchee Fire Department. Kevin Burdett from Okauchee Fire Dept informed the Board that they are purchasing a used ambulance from Stone Bank Fire Dept. and they have adequate EMT staff to provide ambulance service to the Town of Oconomowoc. They have a targeted date of January 1, 2007 and they will be self supporting. All billing will be handled through the Fire Department and the Town will not be billed at all.

11. Chairman Hultquist – Nothing

12. Supervisor Reports

a. John Koepke – Nothing

b. Thomas Martin – Nothing

c. Janis Husak – Nothing

d. John Roelandts – Nothing

13. Attorney Chapman – Nothing

14. Hwy Superintendant Salzman

a. Consider and act on replacement of Bilco Doors. The Board thought this item was voted on in a past meeting; however, a motion was made by Supervisor Roelandts to have the doors replaced and it was seconded by Supervisor Koepke. Motion carried by unanimous vote.

15. Police Chief Wallis – Nothing

16. Administrator/Planner Herrmann

a. Herrmann requested budget meetings to be scheduled in August. The first meeting will be held on Tuesday, August 15, 2006 at 1:00 p.m. at the Town Hall.

b. The second meeting will be held at 4:00 p.m. on Monday, August 21, 2006 at the Town Hall prior to the regularly scheduled Board meeting.

17. Clerk/Treasurer

a. Approve Bartender’s licenses-per list. Motion made by Supervisor Roelandts, seconded by Supervisor Koepke and carried unanimously.

b. Approve special event application for Angels Grace Hospice Fall Fest Sept. 30, 2006.

Supervisor Husak made the motion, seconded by Supervisor Martin. Chairman Hultquist and Supervisor Koepke voted in favor of the motion and Supervisor Roelandts abstained as he is involved with the event.

c. Approve special event application from Okauchee Fire Dept for street Dance on Sept. 9, 2006. Supervisor Martin made the motion, seconded by Supervisor Roelandts. Motion carried unanimously.

d. Approve temporary class “B”/”Class B”retailer’s license for Okauchee Fire Dept for Sept. 9, 2006. Motion made by Husak, seconded by Martin. Motion carried unanimously.

e. Consider and act on application to continue Certified Municipal Clerk Status for Clerk/Treasurer. Motion by Supervisor Husak, seconded by Supervisor Koepke. Motion carried unanimously.

18. Approve vouchers and checks.Motion made by Supervisor Koepke to approve the vouchers and checks contingent upon the review of the Administrator. Seconded by Supervisor Martin. Motion carried unanimously.

19. Adjourn: Supervisor Roelandts made the motion. Seconded by Supervisor Husak, Motion carried unanimously. Time 8:25 p.m.

Respectfully submitted by:

Betty Callen, Plan Commission Secretary