TOWN OF
Board of Supervisors
January 21, 2008
Call to Order/ Pledge of Allegiance: Chairman Hultquist called the meeting to order at 6:00 p.m. with the Pledge of Allegiance. Present were Chairman Hultquist, Supervisors: John Roelandts, Janis Husak, Brian Wiemer, and John Koepke. Also present were Town Attorney William Chapman, Administrator/Planner Jeffrey Herrmann, Police Chief James Wallis and Clerk/Treasurer Terry Leaman. Highway Superintendent Owen Salzman was absent and excused.
There were 6 residents in attendance.
Approve Minutes: January 7, 2008 Board of Supervisors Meeting: Supervisor Roelandts made a motion to approve the minutes as presented. Supervisor Wiemer seconded the motion. The motion carried unanimously.
Correspondence: None
Comments from the
Floor on Agenda items or any other items:
Jeffrey Short –
Mr. Short received two tax bills for 2007 property taxes and because he established a CSM for his property should have only received one bill. He feels that he was assessed $48,000.00 more than he should have been. The assessor told Mr. Short that he was over assessed.
The Chairman indicated that he would contact our assessor Michael Grota to discuss the issue.
OLD BUSINESS
1.
Consider
and Act on encroachments within Road Right of Way for HWY 16/Wisconsin Avenue.
Mr. Dan Kohn and Steve Hoff from the DOT were at the meeting to answer questions from the Supervisors. They are looking for guidance from the Board regarding the encroachments The DOT will send letters to the affected residents once the Board makes their decision. The DOT needs a decision within two months so they have enough time to send the letters.
NEW BUSINESS
1.
Discussion
on Mutual Aid Box Alarm System (MABAS) Agreement and Resolution.
The MABAS Agreement is a cooperation agreement between Fire Departments post 9/11. Since the Town has no Fire Department do we need to enter into this agreement? Police Chief Wallis indicated that other Towns have entered into this agreement. Administrator Herrmann indicated that he would contact George Harvey from the Okauchee Fire Department to discuss this agreement.
2. Consider and Act on CSM for Nettesheim
Family Trust.
Administrator
Herrmann indicated that the CSM was for a land division for the Nettesheim family.
A rezone amendment was approved in late 2007 for this parcel by the
3. Consider and Act on Resolution to
rededicate the established Right of
Way of Road E from 66 feet to 50 feet.
A motion was made by Supervisor Koepke to adopt the Resolution as presented. Supervisor Roelandts seconded the motion. The motion passed unanimously.
4. Consider and Act on Ruekert-Mielke
invoice dated 1/4/2008 for Additional
Construction Review.
The original budget for design and construction for Ruekert-Mielke was $378,000.00. This contract change will exceed that limit. Supervisor Husak made a motion not to pay the Ruekert-Mielke invoice. The motion was seconded by Supervisor Wiemer. The motion carried unanimously.
5. Discussion on letter from Department of
Natural Resources regarding
the
According to the letter the DNR has established new deadlines to determine the direction the repairs or replacement of the dam will take. It will cost over $1M to take down the dam and rebuild. The DNR seems reasonable to resolve the problem. There are no funds available to repair the dam; however there are funds available for removal. There are several options being considered at this time. The biggest question is the interconnectedness of the dam and the bridge.
6. Consider
and Act on 2007 Property Tax Refunds.
A motion was made by Supervisor Husak to approve the tax refund list as presented. Supervisor Roelandts seconded the motion. The motion carried unanimously.
7 Consider and Act on Septic Tank credit for
Joseph Czarnecky.
This is actually a holding tank credit. Supervisor Husak made a motion to approve a Holding Tank credit for Mr. Czarnecky of $5,880. This would leave him a balance to pay of $6,695. The motion was seconded by Supervisor Koepke. The motion carried unanimously.
8. Discussion on Proposed Slow No Wake
Ordinance for Okauchee Lake and
Boat launch sites would be official locations to notify the public. The Chief is currently trying to determine the appropriate elevation to enact the Ordinance. Is it the level at the dam that makes the decision or a level at some other point in the lake? A visual inspection of the lake might make more sense than using an elevation. High water is a political issue. It’s ultimately the responsibility of the Board of Supervisors to make the decision to enact the Slow No Wake Ordinance.
9. Discussion on sewer letter from Scot
Kossoris.
Mr. Kossoris had a damaged stop box. He requested consideration because he only had 10 days usage of the sewer in December. The problem that he encountered was not his fault. A motion was made by Supervisor Roelandts to approve Mr. Kossoris’ request of a 4th quarter payment to $45.96 plus 10 days usage. The Motion was seconded by Supervisor Husak. The motion carried unanimously.
10. Chairman Hultquist: Nothing
11. Supervisor Reports:
a. John Koepke: Nothing
b. Brian Wiemer: Nothing
c. Janis Husak: Nothing
d. John Roelandts: Regarding the monitoring of the Monterey Dam issue, he would like a meeting of the parties involved including residents before decisions were made. It was indicated that this is a Board decision and a public meeting would be held.
12. Attorney Chapman: Nothing
13. Highway Superintendent Salzman: Absent and Excused
14. Police Chief Wallis:
a. Consider and Act on ending the Probationary
Period for Randy Nell.
Supervisor Roelandts made the motion to approve the ending of the probationary period for office Nell based on the recommendations of Chief Wallis and Lt. Paar. The motion was seconded by Supervisor Koepke. The motion carried unanimously with Supervisor Husak abstaining.
15. Administrator/ Planner Herrmann
a. Consider and Act on payment of delinquent
outlot charges to
Supervisor Wiemer made a motion to approve payment of the delinquent outlot charges. The motion was seconded by Supervisor Husak. The motion carried unanimously.
16.Clerk/Treasurer
a. Approve Operator’s Licenses per list.
A motion was made by Supervisor Roelandts to approve the Operator’s licenses subject to the Police Chief’s approval. The motion was seconded by Supervisor Husak. The motion carried unanimously.
17. Approve vouchers and checks
a. A motion was made by Supervisor Wiemer to approve the vouchers and checks pending the review to the Administrator. The motion was seconded by Supervisor Koepke. The motion carried unanimously.
Closed session
The Board will enter, by roll call vote,
into Closed Session, pursuant to State Statute 19.85(1)(c) considering
employment, promotion, compensation of performance evaluation data of any
public employee over which the governmental body has jurisdiction or exercises
responsibility and pursuant to State Statute 19.82 to engage in Union negotiations.
Supervisors:
Husak: Yes; Roelandts: Yes; Wiemer: Yes; Koepke: Yes; Chairman Hultquist: Yes
Following the Closed Session the Board Reconvened.
18. Adjourn
A motion was made by Supervisor Roelandts to adjourn the meeting at 7:15 p.m. The motion was seconded by Supervisor Husak. The motion carried unanimously.
Respectfully submitted,
____________________
Terry A. Leaman
Clerk/Treasurer