TOWN OF
BOARD OF SUPERVISORS
May 19, 2008
Call to Order/Pledge of
Allegiance:
Chairman Hultquist called the meeting to order at 6:00 p.m.
with the Pledge of Allegiance. Present were Chairman Hultquist, Supervisors
John Roelandts, Janis Husak, Brian Wiemer, and John Koepke. Also present were Town Attorney William
Chapman, Police Chief James Wallis, Highway Superintendent Owen Salzman,
Administrator/Planner Jeff Herrmann, and Clerk/Treasurer Terry Leaman.
There
were 15 people in attendance.
Approve
Minutes: May 5, 2008 Board of Supervisors Meeting
Supervisor Roelandts made a motion to
approve the minutes of the May 5, 2008 Board of Supervisor’s Meeting.
Supervisor Husak seconded the motion. The motion carried unanimously.
Correspondence
Two letters were included in the Board
members packets for their review:
1) Letter from Bob Snyder regarding his request for a
change in zoning.
2)
Flyer advertising the Clean Water meeting to be held in Manitowoc on July 24th
and 25th, 2008.
Comments from the Floor
on Agenda items or any other items: None
OLD BUSINESS
1.
Discussion on Resolution Establishing
Financial Policy for the Town of
Attorney
Chapman mentioned that the changes in the Financial policy for the Town are to
comply with changes made by the State.
There
were no changes to Exhibits A, B, C, D, E, and F.
Exhibit
G was changed to reflect the following:
a. If the estimated price of an item is under
$1,000.00 and is budgeted, the department head may make the purchase, with appropriate
purchase orders to be filed with the Clerk/Treasurer, to be reviewed by the
Town Board.
b. For purchases over $1,000.00 and under
$5,000.00 the requestor must have solicited at least three proposals or quotes.
Whenever it is in the best interests of the Town, the purchase shall be made
from the low bidder and must be approved by the Town Board.
c. For purchases over $5,000.00 the
requestor must solicit as many quotes as possible, but not less than three. The
purchase shall be made from the lowest bidder whenever it is in the best
interests of the Town.
d. All public contracts as defined in
60.47 (1)(a),
e. All public contracts as defined in
60.47(1)(a),
f. All public contracts as defined in
60.47(1)(a), Wis. Stats., the estimated cost which exceeds $25,000.00, shall be
let to the lowest responsible bidder pursuant to 60.47(3), Wis. Stats. The
bidding process shall be as specified in 66.29, Wis. Stats.
Supervisor
Roelandts mentioned that the lowest bidder may not be the most
responsible. Attorney Chapman indicated
that the Board has discretion in its decisions.
NEW BUSINESS
1.
Consider and Act on Land Use Map
(SMART Growth).
The
petitioner was not in attendance and requested postponement to a future
meeting. Resident Rob Peebles suggested the Board have a handout showing the
completed map at the meeting in order to understand the overall planning.
2.
Discussion on proposal from Mead &
Hunt for Mill Street Bridge/Dam.
The
proposal was not received from Mead & Hunt. Administrator Herrmann will
contact them to urge them to complete the proposal by the next meeting. Mead
& Hunt are providing this cost estimate free of charge. Supervisor Koepke was concerned that the
6/15/08 deadline with the DNR is fast approaching and the Roth’s need some
decisions.
Supervisor
Roelandts wanted to know where the Town stands in setting a meeting to make a
decision on the Bridge/Dam.
Administration
Herrmann mentioned that the bridge can be replaced but a decision needed to be
may whether to replace or remove the dam.
Resident
Bill Peebles is a member of the Wisconsin Waterfowl Association. His
organization restores wetlands in
Chairman
Hultquist encouraged Mr. Peebles to make the contacts to see if this project is
eligible for Federal Grants.
3.
Consider and Act on Fireworks permit
from Five Star Fireworks – 7/5/08 –
Supervisor
Husak made a motion to approve the fireworks permit as presented. Supervisor Koepke
seconded the motion. The motion carried unanimously.
4.
Consider and Act on Fireworks Permit
from Five Star Fireworks – 6/21/2008 – Misty Meadows Common Area, Oconomowoc.
Supervisor
Husak made a motion to approve the Fireworks Permit as presented. Supervisor Wiemer
seconded the motion. The motion carried unanimously.
5.
Consider and Act on Fireworks Permit
for the Wedding of Jaime Bauer and Cory LeFever at Weissgerber’s Golden Mast –
October 18, 2008 by Bartolotta Fireworks.
Supervisor
Roelandts made a motion to approve the Fireworks Permit as presented. The
motion was seconded by Supervisor Husak. The motion is subject to the receipt
of an insurance certificate from the fireworks provider. The motion carried
unanimously.
6.
Discussion on Ordinance Amendment
Relating to Order of Business of Town Board Meetings.
Attorney
Chapman led the discussion on this Ordinance. The typical Town Board Agenda
would not change except in the area of item 6: Consent Agenda. Items in this
area would be those that not high in importance. All items in this category can
be handled with one motion. If a Supervisor would want to have one of the items
dealt with separately it can be moved from the Consent Agenda to the regular
agenda without having to wait for a future meeting. The whole purpose of the
change is to save time at the meeting.
Supervisor
comments on this Ordinance should be forwarded to Chairman Hultquist or
Administrator Herrmann.
7.
Consider and Act on Request to Reduce
the established Road Right of Way on
There
are five property owners on
8.
Discussion on
Administrator
Herrmann mentioned that this discussion is centered on a grassy median between
the frontage road and
Chairman
Hultquist mentioned that the swale in the median is steeper than it was
previously and that there will be a need to trim or use a hand mower around the
guardrail.
Highway
Superintendent Salzman mentioned it would take about 4 hours of cutting time
whenever he sends someone out there.
Paul
Pillard – W379N5812 N. Lake Rd – mentioned that the grassy area is very nice.
He feels just using the highway mower will not do as nice a job as using a
smaller mower.
Tom
Gukich –
This
topic will be placed on the next Board Agenda.
9.
Consider and Act on Date for Workshop
on Municipal Boundary Agreements.
Administrator
Herrmann indicated that the Board needs to meet outside of a normal Board
meeting in order to discuss the various versions of the boundary agreements
from other municipalities. The Board decided to meet at 5:00 p.m. on June 4,
2008 prior to the Road J meeting to discuss this topic.
10. Discussion
on
The
finish rubberized surface was installed on Saturday May 17, 2008. Administrator
Herrmann has requested an extension for the grant money. The Board now needs to
decide what to do next – picnic tables, windows, pavilion.
Chairman
Hultquist suggested the Board meet at the
11.
Chairman Hultquist: Nothing
12.
Supervisor Reports
a.
John Koepke: Supervisor Koepke mentioned that he
had been receiving a lot of calls lately regarding the dam. He has received a
fax regarding the possibility of placing a turbine at the dam. He passed on the
information to the Chairman.
b.
Brian Wiemer: Nothing
c.
Janis Husak: Supervisor Husak received a call from
a resident regarding two properties on
1) Dumpster has been in the yard a long
time and the grass is taller.
2)
Resident
has a large garage type building made for his construction equipment and the
equipment has not been put inside the building. They also have a dumpster that
has been there a long time. Administrator Herrmann indicated he would check out
the two properties.
d.
John Roelandts: Nothing
13. Attorney
Chapman: Nothing
14. Highway
Superintendent Salzman: Nothing
15. Police
Chief Wallis
a.
Discussion on Slow No Wake Buoys for
Chief
Wallis handed out aerial photographs of the
Supervisor
Roelandts suggested having two buoys instead of one. The second would be placed
further into the bay so it would be easier for boaters to know that it is Slow
No Wake.
16. Administrator/Planner
Herrmann: Nothing
17.
a.
Approve Operator’s Licenses per
List
Supervisor
Husak made a motion to approve the Operator’s Licenses per the list subject to
the Chief’s approval. Supervisor Wiemer seconded the motion. The motion carried
unanimously.
18. Approve
Vouchers and Checks
Supervisor
Wiemer made a motion to approve the vouchers and checks pending the review of
Administrator Herrmann. Supervisor Koepke seconded the motion. The motion
carried unanimously.
Closed
Session
The Board will enter, by roll call
vote, into Closed Session, pursuant to State Statute 19.85(1)(c) considering
employment, promotion, compensation or performance evaluation data of any
public employee over which the governmental body has jurisdiction or exercises
responsibility and pursuant to State Statute 19.82 to engage in Union
negotiations.
Supervisor Husak made a motion to adjourn to closed
session. The motion was seconded by Supervisor Roelandts.
Supervisor
Koepke: Yes Supervisor Wiemer: Yes Chairman
Hultquist: Yes
Supervisor
Husak: Yes Supervisor Roelandts:Yes
19.
Adjourn
The
Board reconvened following the closed session. Supervisor Roelandts made a
motion to adjourn the meeting. Supervisor Husak seconded the motion. The motion
carried unanimously. The meeting adjourned at 7:15 p.m.
Respectfully
submitted,
__________________________
Terry
A. Leaman
Clerk/Treasurer