Town of
Board of Supervisors
July 21, 2008
Call to Order/Pledge of
Allegiance:
Chairman Hultquist called the meeting to order at 6:00 p.m.
with the Pledge of Allegiance. Present were Chairman Hultquist, Supervisors
John Roelandts, Janis Husak,
There were 11 residents in attendance
Approve minutes: July
7, 2008 Board of Supervisors Meeting.
A motion was made by Supervisor Wiemer to approve the minutes as presented. The motion was seconded by Supervisor Roelandts. The motion carried unanimously.
Approve minutes: July
16, 2008 Special Board Meeting:
A motion was made by Supervisor Roelandts to approve the minutes as presented. The motion was seconded by Supervisor Husak. The motion carried unanimously.
Correspondence: None
Comments from the
floor on Agenda items or any other items:
Brian Melter – W340N6296 Breezy
Mr. Melter came regarding the vacation of a portion of
The portion of the road in question has not been improved in a number of years. Breezy Point Road was paved, but not this section. If the road is vacated how do the residents get to their properties? Will the residents be paying more taxes because of the extra land? Will the residents have to pay to improve the driveways of the properties?
Administrator Herrmann mentioned that both roads are within the right of way. The options are: 1) not to abandon the road, 2) abandon the portion of the road in the right of way, 3) maintain the road where it is and pave it.
Highway Superintendent Salzman mentioned that the road is hard to maintain (snow plow) because of the deterioration of the road.
Jim Airoldi – W340N6304 Breezy
The best way for residents is for the Town to pave the small portion of the road. It would be a hindrance to the residents to have the responsibility to pave the driveways.
Bob
His concern is snow removal. It seems that this section of road never gets plowed.
CONSENT AGENDA
1.
Consider
and Act on Special Event Application for the Jeff Hernbrode Birthday Party,
August 16, 200, Okauchee Lion’s Park.
Administrator Herrmann mentioned that the Okauchee Lion’s Club has applied for an amendment to their Conditional Use Permit to allow this additional event. The County does not have a problem with this application.
2.
Consider
and Act on Special Event Application for Monica Fest – Fund Raiser at
A motion was made by Supervisor Husak to approve the consent agenda. The motion was seconded by Supervisor Wiemer. The motion carried unanimously.
OLD BUSINESS
1.
Consider
and Act on next Phase of Completion for the
The Boy Scouts from Troop 99 are willing to use the Community Center as an Eagle project. The Boy Scout Troop proposes the following projects:
· Construct six to seven picnic tables
· Landscape a grilling area and install grilling equipment
· Construct trail map signs
· Construct bird houses
· Native prairie planting
· Invasive species eradication
· Clearing and grubbing trails
· Benches
The Boy Scouts will raise money through donations to pay for the costs associated with the project.
A motion was made by Supervisor
Roelandts to approve the Boy Scouts to begin work on picnic tables, benches, a
grilling area, grubbing of trails, and evasive species eradication at the
Supervisor Koepke indicated that because there is a minimum amount of money being expended the Town should move as soon as possible to get this work started.
Administrator Herrmann indicated that the grant the Town has for the Community Center is for $110,000.00. It is a 50/50 match. The Town only budgeted $25,000.00 in 2008 for the Community Center. Possibly windows on the building would be the best place to start.
The motion carried unanimously.
2. Consider and Act on Monterey Bridge/Dam – proposal from Roth’s.
The Roth’s have listed a number of conditions to the donation of the dam to the Town. The Administrator asked for some type of guidance from the Board so that he can respond to the Roth’s.
A motion was made by Supervisor Husak to deny the proposal made by the Roth’s. The motion was seconded by Supervisor Wiemer.
Supervisor Roelandts mentioned that the Town was attempting to do the Roth’s a favor by looking at the reconstruction of the dam. He has been in favor of keeping the dam but it may be cost prohibitive to do so. He feels the Town should respond to the Roth’s proposal item by item. He wants no conditions on the donation of the dam.
Chairman Hultquist indicated he would be willing to recommend that the Town assist the Roth’s in the removal of the current mill.
Supervisor Koepke asked about point number two regarding the exposed land going to the Roth’s. He understood that the owner of the dam also owns the water and the land under the dam. If that dam is not reconstructed he would like to see the exposed land be shared with the twelve property owners on the Mill Pond. He was concerned that the Roth’s would not keep the land but turn around and sell the property. He suggested that the Administrator send a letter to the Roth’s.
There is no current funding for the dam. If the Town
replaces the dam we could borrow the funds to do it. Supervisor Koepke handed
out a sheet on his thoughts on the dam. He mentioned that there is potential
for hydro electric power from the dam. It could possibly generate $23,000.00 a
year. This could make the payments on about ½ the project’s costs. To put the hydro
electric operation in place would cost about $100,000.00. There is still no
study on the potential impact on the wetlands around the dam and the impact on
Supervisor Koepke feels that most of the demands of the Roth’s are unreasonable.
Supervisor Roelandts indicated that if the dam is removed at the Town’s expense then the land under the dam should remain with the Town.
The motion was changed to add that the Administrator send a letter to the Roth’s to explain the Town’s position. The motion to deny the proposal carried unanimously.
3. Consider and Act
on Road P drainage concerns – Larry Frahm.
The Administrator read a letter from Mark Mickelson of Yaggy Colby which indicated that this is a private driveway drainage concern that was not caused by the sewer project. He also felt the situation could be easily resolved by a reputable asphalt contractor.
Supervisor Wiemer made a motion to deny the request of Mr. Frahm for financial payment for repairs to his driveway. Supervisor Husak seconded the motion.
Supervisor Roelandts visited the subject property the day of the meeting. He felt the garage was lower than grade before the road was paved. He also felt the garage could be jacked up and a foundation added to take care of the problem.
Supervisor Husak indicated that many properties have problems and that the Town Board has to rely on the engineering experts opinions.
Mr. Frahm indicated that he is frustrated with the process. He felt the road was raised 6” when it was paved and that this is causing the drainage problems in his driveway. He’s now going to have to spend $7,000.00 to correct the situation.
The motion to deny the request carried unanimously.
NEW BUSINESS
1. Consider and Act
on Culvert Replacement and Easement on
Superintendent Salzman indicated that the pumping of the pond has stopped. Flagging is being done on the Hallen’s property. He doesn’t believe the easement has been secured yet. Mark Mickelson is supposed to be meeting with the Hallen’s.
Supervisor Roelandts said that he is comfortable with the estimate from Mark Mickelson. He would like to give Mark the authority to proceed with the project so that the culvert can be replaced. It is collapsed at the present time and no water is running through it.
Supervisor Roelandts made a motion to authorize Mark Mickelson to proceed with the culvert replacement with the cost not to exceed the estimated proposal. Supervisor Wiemer seconded the motion.
Supervisor Koepke indicated that he understands the need to get the culvert replaced but he has concerns on the cost estimate and the fact that there is no money budgeted ($30,000.00) in 2008 for this project. He would like to see bids from reputable contractors.
Administrator Herrmann mentioned that there is potential to get some of the money back from FEMA for this project. It comes down to a mitigation issue. Can the costs be related to the storm? It is possible the Town will get reimbursed for the costs of the pumping.
The motion to approve the replacement of the culvert carried unanimously.
2. Consider and Act
on CSM for Wes Preschler,
Administrator Herrmann mentioned that Mr. Preschler is turning 3 lots into one which are on the Mill Pond. The Plan Commission already approved the CSM.
A motion was made by Supervisor Roelandts to approve the CSM. The motion was seconded by Supervisor Husak. The motion carried unanimously.
3. Consider and Act
on Resolution to reduce the Right of Way on
Administrator Hermann indicated that in order for Mr.
Preschler to get the CSM he needed the right of way reduced on
A motion was made by Supervisor Husak to adopt the
Resolution changing the right of way of
4. Consider and Act
on status of abandonment/vacation of a portion of
Administrator Herrmann suggested that it might be best that this is more of a discussion instead of a decision making item. He would like to hear what the Board’s thoughts are.
Highway Superintendent Salzman indicated that the portion of the road that is being discussed is virtually destroyed. That makes it difficult to plow.
The Chairman recommended that there be no decision made this evening on this topic.
Administrator Herrmann asked if the road should be maintained or not maintained. Possibly it should be abandoned because of the condition.
Supervisor Roelandts indicated that when he was at the site he questioned the availability of space for the trucks to turn around. There is no other place for a cul-de-sac and the Boulevard is on Town property.
A rough estimate of having the Town pave the approximate 150 feet of road would be about $4,500.00. It would probably be less than the cost of improving the neighbor’s driveways.
It was recommended that cost estimates be available for the next Board meeting.
5. Chairman Hultquist: Nothing
6. Supervisor Reports
a. John Koepke: The feed Mill in Mapleton was torn down today.
b.
c. Janis Husak: Nothing
d. John Roelandts: Nothing
7. Attorney Chapman: Absent and excused
8. Highway Superintendent Salzman: Nothing
9. Lieutenant Russ
Paar:
a. Consider and Act on
A motion was made by Supervisor Husak to approve the attendance of Officer Luick at the Wisconsin Conference on Highway Safety. The motion was seconded by Supervisor Wiemer. The motion carried unanimously.
A question was raised regarding how often the police officers are on bikes. Lt. Paar responded that Officers are not on them as often as they would like but that the frequency will increase.
10.
Administrator/Planner Herrmann
a. Going Green Seminar on September
12, 2008 in Oconomowoc.
Administrator Herrmann wanted the Board to be aware of this conference and if anyone would want to attend they should let him know.
b. Attendance at David Verhasselt
Farm Day.
This item was removed from the agenda by the Administrator.
c. Set date for next Budget
Workshop.
The next budget workshop will be Wednesday, August 6th at 8:00 a.m.
11. Clerk/Treasurer
a. Approve Operator’s Licenses per
List
A motion was made by Supervisor Husak to approve the Operator’s Licenses pending the approval of the Police Chief. The motion was seconded by Supervisor Roelandts. The motion carried unanimously.
12. Approve Vouchers
and Checks
A motion was made by Supervisor Wiemer to approve the vouchers and checks pending the review by the Administrator. The motion was seconded by Supervisor Koepke. The motion carried unanimously.
13. Adjourn
A motion was made by Supervisor Roelandts to adjourn the meeting. The motion was seconded by Supervisor Husak. The motion carried unanimously. The meeting adjourned at 6:55 p.m.
Respectfully submitted,
__________________________
Terry A. Leaman
Clerk/Treasurer